How do I use a Reimbursement Report – Link2Feed

This report provides meal service metrics for reimbursement.

This article covers the following topics:

Additional steps following basic setup

Please see Report Setup Foundations for all reports' basic setup steps.

When running a report, users will see a Show Inactive toggle option. By default, it will be off. When enabled, sites that are inactive will show on the organization's list so they can be reported on.

Additional steps:

After completing the Report Setup Foundation you will need to select the Participant Types you would like to include on the report.
You will also need to indicate which Program Types you want to include data for.
Click Create Report at the bottom, your report will be found in your Report Inbox on the left-hand side of the screen under Reports. Alternatively, you can hit Save Template if you want to save this as a template for future use. More on templates can be found here.

Table overview

Table and Query Definitions

The following list of items appears on the header row.
The report is separated by program (School Year and Summer) to help prepare the state report. Each program will have a total row at the bottom of the data set.

Site ID: Site ID for the organization (manually entered in the network settings).
Organization: Name of the organization. A row for each organization will appear in the report.
Delivered Breakfast: Total number breakfast meals delivered during this reporting period for this program type.
Breakfast First Meals: Total number of first breakfast meals served during this reporting period for this program type.
Delivered Lunch: Total number lunch meals delivered during this reporting period for this program type.
Lunch First Meals: Total number of first lunch meals served during this reporting period for this program type.
Delivered Snack: Total number snack meals delivered during this reporting period for this program type.
Snack First Meals: Total number of first snack meals served during this reporting period for this program type.
Delivered Supper: Total number supper meals delivered during this reporting period for this program type.
Supper First Meals: Total number of first supper meals served during this reporting period for this program type.
Delivered AM Snack: Total number AM Snack meals delivered during this reporting period for this program type.
AM Snack First Meals: Total number of first AM Snack meals served during this reporting period for this program type.
Delivered PM Snack: Total number PM Snack meals delivered during this reporting period for this program type.
PM Snack First Meals: Total number of first PM Snack meals served during this reporting period for this program type.
Delivered NR Snack: Total number NR Snack meals delivered during this reporting period for this program type.
NR Snack First Meals: Total number of first NR Snack meals served during this reporting period for this program type.
Unique Individuals: The unique number of participants served for this program type during the reporting period. Each participant is counted only once regardless of the number of meals for this program type received.
Daily Unique Attendance: The unique participant attendance count for the day. If the participant has attended more than one meal service in a day, the system will count that participant's attendance once. Note: This will only appear if your organization tracks attendance.
Attendance: Total number of participants in attendance for this program type. Note: This will only appear if your organization tracks attendance.
Days Served: Number of unique calendar days this program type was served Note: This total is not a sum of the number of unique days served by agency, but the total number of unique calendar days this meal type was served by any agency.
Max Meals #: Highest number of total meals recorded for this program type on an individual day in the reporting period. Also can be considered a "One Day High" of all meals for some state and national reports.

Export options

Click on the Export button to download the report as a CSV file to open in Excel.
Click on the Print View button to see the printer-friendly version of the report.

Efficiency and Timeliness of Report Generation

In our report generation process, we understand the significance of minimizing wait times for our users. Currently, the wait time is determined by the number of organizations included in the report and the duration covered. Let's delve into the details of our report queues for a clearer understanding.

We manage two queues: one for regular reports and another for large reports. We allow up to 20 reports to run simultaneously. This setup enables concurrent processing of multiple reports but may result in a slightly extended initial wait time to ensure efficiency.

Report size is determined by multiplying the number of sites by the duration in days, with a limit set at 50 sites x 180 days (equivalent to 9000). Anything exceeding this threshold is directed to the large queue.
Recognizing the complexity and scale of large reports, they are processed in a separate queue, occasionally resulting in wait times measured in hours. We understand the inconvenience and are actively working towards optimizing processing times for such reports in the future.

Conversely, our regular queue processes reports efficiently with a minimum wait time of 6 minutes per report. Multiple reports can run simultaneously, minimizing overall slowdowns. However, there are instances where regular reports may take longer, ranging from 20 to 30 minutes each. It's essential to note that even a quick report may experience delays if queued behind longer reports.

As we strive to optimize report processing times, your feedback is crucial. Please feel free to share your thoughts and suggestions, these contribute to our ongoing efforts to enhance and streamline this process for an improved user experience.Efficiency and Timeliness of Report Generation