This article covers the following Reports:
- The Survey: Answer Frequencies Report
- The Survey: Answer Frequencies Report walk-through
- The Survey: Non-Response Report
- The Survey: Non-Response Report walk-through
- Efficiency and Timeliness of Report Generation
Survey: Answer Frequencies Report
The Survey: Answer Frequencies Report reports frequencies of answers to all survey questions during the reporting period.
Please see Report Setup Foundations for information on basic setup steps for all reports.
Additional steps:
- After completing the Report Setup Foundation you will have one additional section in this report titled Choose a survey to report on.
- Within this section, you will see a drop-down menu to select the survey you would like to report on.
- Click Create Report at the bottom, your report will be found in your Report Inbox in the left-hand navigation pane under Reports. Alternatively, you can hit Save Template if you want to save this as a template for future use. More on templates can be found here.
The completed report will show the name you assigned to the report at the top of the page and will also show:
- Reporting for: a list of all the agencies reported on during the reporting period.
- With dates between: the dates used for the reporting period.
Table overview
- The light blue header represents the question number.
- The dark blue header displays the question being asked.
- The table details the question options in the first column, the count for each is listed in the next column, and the total of all columns combined is in the last column.
How to copy, download and print the report
- Click on the Tools button on the right-hand side within the light blue heading.
- Copy: copies the report contents to your computer's clipboard.
- CSV: downloads the report contents into a CSV file, generally viewed with Microsoft Excel.
- PDF: downloads the report contents into a PDF.
- Print: presents a printer-friendly version of the report contents.
It is possible to print the report without expanding the Tools button.
- Click the blue Print View button at the top right-hand side of the report page.
- A secondary tab will open, click the Print Popup button on the left-hand side.
- A print options box will appear; complete the fields and click the Print button.
Clicking on the Enable Scrolling button will allow you to scroll to the right if there are more items in the table that are not currently in view.
The Survey: Answer Frequencies Report walk-through
Survey: Non-Response Report
The Survey: Non-Response Report reports frequencies of clients declining to respond to surveys during the reporting period.
Please see Report Setup Foundations for information on basic setup steps for all reports.
The completed report will show the name you assigned to the report at the top of the page and will also show:
- Reporting for: a list of all the agencies reported on during the reporting period.
- With dates between: the dates used for the reporting period.
Table overview
- The light blue displays the name of the report.
- The dark blue header explains what information the table is reporting on.
- The table details the agency names in the first column, the count of Non-Responses in the next column, and the count of Responses in the last column.
How to copy, download and print the report
- Click on the Tools button on the right-hand side within the light blue heading.
- Copy: copies the report contents to your computer's clipboard.
- CSV: downloads the report contents into a CSV file, generally viewed with Microsoft Excel.
- PDF: downloads the report contents into a PDF.
- Print: presents a printer-friendly version of the report contents.
It is possible to print the report without expanding the Tools button.
- Click the blue Print View button at the top right-hand side of the report page.
- A secondary tab will open, click the Print Popup button on the left-hand side.
- A print options box will appear; complete the fields and click the Print button.
Clicking on the Enable Scrolling button will allow you to scroll to the right if there are more items in the table that are not currently in view.
The Survey: Non-Response Report walk-through
Efficiency and Timeliness of Report Generation
In our report generation process, we understand the significance of minimizing wait times for our users. Currently, the wait time is determined by the number of organizations included in the report and the duration covered. Let's delve into the details of our report queues for a clearer understanding.
We manage two queues: one for regular reports and another for large reports. We allow up to 20 reports to run simultaneously. This setup enables concurrent processing of multiple reports but may result in a slightly extended initial wait time to ensure efficiency.
Report size is determined by multiplying the number of sites by the duration in days, with a limit set at 50 sites x 180 days (equivalent to 9000). Anything exceeding this threshold is directed to the large queue.
Recognizing the complexity and scale of large reports, they are processed in a separate queue, occasionally resulting in wait times measured in hours. We understand the inconvenience and are actively working towards optimizing processing times for such reports in the future.
Conversely, our regular queue processes reports efficiently with a minimum wait time of 6 minutes per report. Multiple reports can run simultaneously, minimizing overall slowdowns. However, there are instances where regular reports may take longer, ranging from 20 to 30 minutes each. It's essential to note that even a quick report may experience delays if queued behind longer reports.
As we strive to optimize report processing times, your feedback is crucial. Please feel free to share your thoughts and suggestions, these contribute to our ongoing efforts to enhance and streamline this process for an improved user experience.