How do I use a Generic Program Report – Link2Feed

The Generic Program Report provides reports on bulk programs including meal and snack programs.

This article covers the following topics:

Additional steps following basic setup

Please see Report Setup Foundations for information on basic setup steps for all reports.

Additional steps:

You will need to complete the Sections field to indicate what sections you want to report on. Hovering over a particular section will give more information on what it means.
Click Create Report at the bottom, your report will be found in your Report Inbox on the left-hand side of the screen under Reports. Alternatively, you can hit Save Template if you want to save this as a template for future use. More on templates can be found here.

Review Report Basics for information on what Unique/Unduplicated mean.

Table overview

You will see several sections within this report which would have these attributes:

The light blue heading represents the title of the section that was chosen to be reported on.
The dark blue heading describes the section.
The list items appear on the leftmost column and the totals for each organization are listed in sequential columns.
The rightmost column will be the total of all columns combined.

Report Sections

Any Program Type (Duplicated): Total count for all generic programs that have entries recorded in the organization(s) you're reporting on.
Breakfast Programs (Duplicated): Total count for programs with the breakfast program type that have entries recorded in the organization(s) you're reporting on.
Bulk Recording Categories: Total count for custom bulk category entries (excludes adults, children, and seniors) created by the network.
Meal Programs (Duplicated): Total count for programs with the meal program type that have entries recorded in the organization(s) you're reporting on.
Multi-Service Programs (Duplicated): Total count for programs with the multi-service program type that have entries recorded in the organization(s) you're reporting on.
Snack Programs (Duplicated): Total count for programs with the snack program type that have entries recorded in the organization(s) you're reporting on.
Total People Served by Program Name (Duplicated): Duplicated count of individuals to each program that have visits recorded in the organization(s) you're reporting on. Anonymous visits are included in this section.
Total Visits by Program Name (Duplicated): Duplicated count of visits (households) to each program that have visits recorded in the organization(s) you're reporting on. Anonymous visits are included in this section.

Export Options

Clicking on the Tools button on the right side of each section will reveal other options

Copy: This copies the table contents to your computer's clipboard.
CSV: This exports the table into a CSV file, generally viewed with Microsoft Excel.
PDF: This exports the table into a PDF.
Print: This presents a printer-friendly version of the table (press Esc on your keyboard to return to the report).

Clicking on Enable Scrolling will allow you to scroll to the right if there are more items in the table that are not currently in view.

For Bar Graphs and Donut Charts

Clicking on the Convert to PNG button will allow you to save the graph as a PNG (image) file onto your device.

For Donut Charts similar to the Interactive Report (LINK), variables can be removed from the donut chart by deselecting a list item. The percentages will re-adjust automatically to still represent a total of 100%.

Efficiency and Timeliness of Report Generation

In our report generation process, we understand the significance of minimizing wait times for our users. Currently, the wait time is determined by the number of organizations included in the report and the duration covered. Let's delve into the details of our report queues for a clearer understanding.

We manage two queues: one for regular reports and another for large reports. We allow up to 20 reports to run simultaneously. This setup enables concurrent processing of multiple reports but may result in a slightly extended initial wait time to ensure efficiency.

Report size is determined by multiplying the number of sites by the duration in days, with a limit set at 50 sites x 180 days (equivalent to 9000). Anything exceeding this threshold is directed to the large queue.
Recognizing the complexity and scale of large reports, they are processed in a separate queue, occasionally resulting in wait times measured in hours. We understand the inconvenience and are actively working towards optimizing processing times for such reports in the future.

Conversely, our regular queue processes reports efficiently with a minimum wait time of 6 minutes per report. Multiple reports can run simultaneously, minimizing overall slowdowns. However, there are instances where regular reports may take longer, ranging from 20 to 30 minutes each. It's essential to note that even a quick report may experience delays if queued behind longer reports.

As we strive to optimize report processing times, your feedback is crucial. Please feel free to share your thoughts and suggestions, these contribute to our ongoing efforts to enhance and streamline this process for an improved user experience.