Skip to main content

How do I use an Assessment: Changes Over Time Report?

Updated

The Assessment: Changes Over Time Report provides the average scores of assessments taken during the reporting period. 

This article covers the following topics: 

Additional steps following basic setup

Please see Report Setup Foundations for information on basic setup steps for all reports. 

Additional steps: 

  1. After completing the Report Setup Foundation you will have one additional section in this report titled Assessment Report. 
  2. Within this section, you will see a drop-down menu to select the Assessment Report you would like to report on. 
  3. Click Create Report at the bottom, your report will be found in your Report Inbox on the left-hand side of the screen under Reports. Alternatively, you can hit Save Template if you want to save this as a template for future use. More on templates can be found here.
    Assessment_Report.png

Table overview

You will see the average scores of assessments taken during the reporting period displayed in a table. 

The first table you will see is Assessment: Cycles

Assessment_Cycles.png

  • The light blue heading represents the title of the section of the report. 
  • The dark blue heading displays the following:
    • Assessment number: indicates whether it is the 1st, 2nd, 3rd, etc. assessment that is being averaged. 
    • Most Recent Assessment: an average of the most recent assessment taken. 
    • Final Assessment: an average of final assessment results. 
    • On the left-hand side of the table, you will see Total Assessment Score which indicates that you are seeing the average of the Total Assessment Score for each Assessment taken. 

The second table shown is Increase of Score this reports on the total number (and percentage) of clients with an increase in score from their original to their most recent assessment. 

Increase_of_score.png

  • The light blue heading represents the title of the section of the report. 
  • The dark blue heading displays the following:
    • Increase: indicates the number of clients with an increase in score. 
    • Decrease: indicates the number of clients with a decrease in score.
    • No Change: Indicates the number of clients with no change to their score. 
    • On the left-hand side of the table, you will see # of clients and % of clients. This indicates if it is showing the number of clients or the percentage for each column listed. 

Export Options

Clicking on the Tools button on the right side of each section will reveal other options
tools_menu.png

  • Copy: This copies the table contents to your computer's clipboard.
  • CSV: This exports the table into a CSV file, generally viewed with Microsoft Excel.
  • PDF: This exports the table into a PDF.
  • Print: This presents a printer-friendly version of the table (press Esc on your keyboard to return to the report).

For more information on the Assessments feature and how to create them please see this article. 

 

Efficiency and Timeliness of Report Generation

In our report generation process, we understand the significance of minimizing wait times for our users. Currently, the wait time is determined by the number of organizations included in the report and the duration covered. Let's delve into the details of our report queues for a clearer understanding.

We manage two queues: one for regular reports and another for large reports. We allow up to 20 reports to run simultaneously. This setup enables concurrent processing of multiple reports but may result in a slightly extended initial wait time to ensure efficiency.

Report size is determined by multiplying the number of sites by the duration in days, with a limit set at 50 sites x 180 days (equivalent to 9000). Anything exceeding this threshold is directed to the large queue.
Recognizing the complexity and scale of large reports, they are processed in a separate queue, occasionally resulting in wait times measured in hours. We understand the inconvenience and are actively working towards optimizing processing times for such reports in the future. 

Conversely, our regular queue processes reports efficiently with a minimum wait time of 6 minutes per report. Multiple reports can run simultaneously, minimizing overall slowdowns. However, there are instances where regular reports may take longer, ranging from 20 to 30 minutes each. It's essential to note that even a quick report may experience delays if queued behind longer reports.

As we strive to optimize report processing times, your feedback is crucial. Please feel free to share your thoughts and suggestions, these contribute to our ongoing efforts to enhance and streamline this process for an improved user experience.