The Agency report uses key metrics commonly used by pantries to provide the necessary data in a basic report.
This report automatically includes anonymous visits.
This article covers the following topics:
- Overview of a completed report
- Report sections
- Instructions on how to copy, download and print the report
- How to complete the Agency Report walk-through
- Efficiency and Timeliness of Report Generation
Please see Report Setup Foundations for information on basic setup steps for all reports.
Overview of a completed report
The completed report will show the name you assigned to the report at the top of the page and will also show:
- Reporting for: a list of all the agencies reported on during the reporting period.
- For these program types: lists the programs reported on during the reporting period.
- With dates between: the dates used for the reporting period.
The light blue header contains the title of the report section.
The dark blue header describes the information being pulled into the section.
Reported values appear in the table beneath the dark blue header.
- The first column lists the organizations.
- Consecutive columns list the values the report has pulled.
The first section of the report also contains a donut graph and a bar graph.
- The donut graph can be manipulated to remove categories by clicking on the radio button next to the category you wish to remove from the graph.
- Hovering over each category on both graphs will generate a pop-out box detailing the values of that category.
When in the report, a Report Contents section will appear on the left-hand navigation pane. Clicking on a section will allow jumping between sections.
Report Sections
Age Group: Individuals (Duplicated)
Individuals (Duplicated) Reports on the age of all household members who received services during the reporting period. This is a duplicated count, so each household member is counted for each time they received services during the reporting period.
Age Group: Individuals (Unique)
Reports on the age of all household members who received services during the reporting period. This is a unique count, so each household member is only counted once, regardless of the number of times they received services during the reporting period.
Served: Household/Individuals (Duplicated)
Reports on the total number of households (counts just the household, not the number of people in it) and individuals (counts all people in the household) during the reporting period. This is a duplicated count, so each household or individual is counted for each time they received services during the reporting period.
Served: Household/Individuals (Unique)
Reports on the total number of households (counts just the household, not the number of people in it) and individuals (counts all people in the household) during the reporting period. This is a unique count, so each household or individual is only counted once, regardless of the number of times they received services during the reporting period.
Instructions on how to copy, download and print the report
To print the tables on the report separately, click on the Tools button on the right-hand side within the light blue heading:
- Copy: copies the report contents to your computer's clipboard.
- CSV: downloads the report contents into a CSV file, generally viewed with Microsoft Excel.
- PDF: downloads the report contents into a PDF.
- Print: presents a printer-friendly version of the report contents.
To print the graphs on the report separately:
- Click the Convert to PNG button on the top right-hand side of the graph.
- The button will change to a green Download PNG button.
- Click the Download PNG button, and a copy will be saved to your device
It is possible to print the entire report with all tables and graphs:
- Click the blue Print View button at the top right-hand side of the report page.
- A secondary tab will open, click the Print Popup button on the left-hand side.
- A print options box will appear; complete the fields and click the Print button.
Clicking on the Enable Scrolling button will allow you to scroll to the right if there are more items in the table that are not currently in view.
How to complete the Agency Report walk-through
Efficiency and Timeliness of Report Generation
In our report generation process, we understand the significance of minimizing wait times for our users. Currently, the wait time is determined by the number of organizations included in the report and the duration covered. Let's delve into the details of our report queues for a clearer understanding.
We manage two queues: one for regular reports and another for large reports. We allow up to 20 reports to run simultaneously. This setup enables concurrent processing of multiple reports but may result in a slightly extended initial wait time to ensure efficiency.
Report size is determined by multiplying the number of sites by the duration in days, with a limit set at 50 sites x 180 days (equivalent to 9000). Anything exceeding this threshold is directed to the large queue.
Recognizing the complexity and scale of large reports, they are processed in a separate queue, occasionally resulting in wait times measured in hours. We understand the inconvenience and are actively working towards optimizing processing times for such reports in the future.
Conversely, our regular queue processes reports efficiently with a minimum wait time of 6 minutes per report. Multiple reports can run simultaneously, minimizing overall slowdowns. However, there are instances where regular reports may take longer, ranging from 20 to 30 minutes each. It's essential to note that even a quick report may experience delays if queued behind longer reports.
As we strive to optimize report processing times, your feedback is crucial. Please feel free to share your thoughts and suggestions, these contribute to our ongoing efforts to enhance and streamline this process for an improved user experience.